When and How to Update DOB’s After Marking a Player Age Legal

Imagine this…. Dad fills out a registration form (either online or paper) and enters his kid’s date of birth or name wrong — hard to imagine Dad getting any of this info wrong right?

You get the info entered in Affinity, and to your surprise the info is incorrect, but you’ve already marked the player age legal and accepted. What do you do?

You can certainly contact your district registrar, or the Cal North office and have it corrected, but don’t you wish you could have just corrected this simple mistake yourself? The answer is you can, but only if this is the player’s first year playing and if the player has never been rostered to an activated team in the past.

When a player is marked age legal and accepted, you can go to the player lookup screen, select the pending applications in the application filter and perform a search for the player in question. On the results page, you’ll notice three boxes on the left for each player. These boxes allow you to mark a player age/legal and accepted, but you can also uncheck them.

In cases in which you find errors for new players, you can unmark them as accepted and age/legal, save the changes, and then go to the player’s record and update the player’s name or date of birth. The fields will not be locked, and you will be able to make edits and save those changes.

2 thoughts on “When and How to Update DOB’s After Marking a Player Age Legal

  1. Thanks Emi. What about changing a parent’s name? This has come up when a marriage happens or when an coach/admin enters their short or nickname instead of legal name.

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    • For coaches you cannot update their info once they have had their risk status entered. You’ll need to contact the Cal North state office to do that.

      For parents, you can update their info at any time. Their records do not get locked down.

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