How To Manage Access To Your Organization’s Data

Access to your registration data is important, and having the right access is even more important. The type of access a user has is determined by the role the person is assigned on the League/Club Security tab. The list below will help in identifying the security role that is appropriate for a user in your organization who requires access to the data management system.

First, choose a User Type from the User Type drop-down.

Note: User Types are designations used primarily for identification purposes. The only exception to this rule is the “Age Group Coordinator” user type, which allows you to limit access to data depending upon specific play type(s) and age group(s). Once you have assigned a person the Age Group Coordinator user type, click on the Age Coordinator tab, choose the person from the “Select Age Coordinator” drop down, and then select the Play Type and Age Groups the person will be working with.

After assigning the User Type, select the appropriate Security Role from the League/Club Level list below.

League Level Security roles

League Registrar

    • Full access to all clubs, teams, administrators, parents and players within their league, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their league and affiliated clubs
    • No view or edit/update access to state, district, or other leagues and clubs

 

League Registrar Assistant

    • Cannot override League Registrar
    • Access to all clubs teams, administrators, parents and players within their league, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their league and affiliated clubs
    • No view or edit/update access to state, district, or other leagues and clubs
    • Ability to print cards

 

League Registrar – No Card Printing

    • Cannot override League Registrar
    • Access to all clubs teams, administrators, parents and players within their league, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their league and affiliated clubs
    • No view or edit/update access to state, district, or other leagues and clubs
    • Cannot print cards

 

League Board Member

    • View only access to all information in their league and affiliated clubs
    • No action/edit/delete capabilities

 

Club Level Security Roles

Club Administrator

    • Full access to all teams, administrators, parents and players within their club, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their club
    • No view edit/update access to state, district, league or other club levels

 

Club Administrator – Team Activation

    • Cannot override Club Admin
    • Access to all teams (with added ability of team activation), administrators, parents and players within their club, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their club
    • No view edit/update access to state, district, league or other club levels
    • Ability to Activate teams
    • Ability to Print Cards

 

Club Administrator – Team Activation -No Card Printing

    • Cannot override Club Admin
    • Access to all teams, administrators, parents and players within their club, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their club
    • No view edit/update access to state, district, league or other club levels
    • Ability to Activate teams
    • Cannot print cards

 

Club Administrator – No Card Printing

    • Cannot override Club Admin
    • Access to all teams, administrators, parents and players within their club, including edit/update capabilities
    • Access to all payment, team, administrator and player reports for their club
    • No view edit/update access to state, district, league or other club levels
    • Cannot activate teams
    • Cannot print cards

 

Club Board Member

    • View only access to all information in their club
    • No edit/delete capabilities